There is no denying that high temperatures can make going to work an exhausting experience, directly affecting employees’ energy levels and productivity. Studies have shown that high temperatures reduce productivity when people work outdoors or in buildings without air conditioning.
Therefore, companies must find ways to help employees feel more comfortable and show compassion and understanding for their challenges due to external factors such as high temperatures.
In this article, we will explore the impact of high temperatures on employees’ productivity and discuss various strategies companies can implement to help employees complete their daily tasks while feeling comfortable.
Understanding the Impact of High Temperatures
High temperatures significantly impact people’s mental state, often causing them to feel less energized, sluggish, and sleepy. Companies must first understand how heat affects employees to implement mechanisms to address these challenges effectively. Let’s look at the most common consequences of high temperatures on the workplace environment.
Dehydration and fatigue
Dehydration and fatigue are among the most common consequences of high temperatures. These conditions can lead to dizziness, nausea, headaches, and even muscle cramps. According to the World Health Organization, the number of people exposed to extreme heat is growing exponentially in all world regions due to climate change. Heat-related mortality for people over 65 years of age increased by approximately 85% between 2000–2004 and 2017–2022.
Companies must be mindful of employees’ working hours and recognize that if shifts require them to commute during peak heat hours, they may be at greater risk of dehydration and fatigue.
Reduced cognitive function
According to “Effect of extreme high temperature on cognitive function at different time scales: A national difference-in-differences analysis,” high temperatures can affect our thinking. Research shows that being in hot conditions can make remembering things, paying attention, and making decisions harder. Schools without good cooling can also see students performing worse during hot days.
Reduced cognitive function means that employees will struggle to complete their tasks effectively because high temperatures directly impact their ability to think, make decisions, or learn new things.
Increased error rates
Due to reduced cognitive ability, the likelihood of making mistakes and errors increases. Individuals who struggle with concentration and memory are more prone to making mistakes, which can cause delays in completing tasks and ultimately cost companies time and money.
Slower work pace
Many employees experience feeling down, exhausted, and unenthusiastic during the long summer days. A 2016 study shows that our brains are affected by temperature changes. Specifically, the research found that students living in air-conditioned buildings performed better on tests than those in non-air-conditioned buildings. Additionally, students without AC scored lower and answered questions more slowly.
Higher absenteeism
Work absenteeism is nothing new. There are many instances when employees need to take a day off, arrive late, or leave early. However, during the summer, employers have noticed higher absenteeism rates due to several factors, such as parental leave, traveling abroad, and concerns with mental health.
High temperatures make people angrier
An experiment conducted among gamers in 2018 showed that temperature influences levels of aggression. Specifically, gamers who played in a warmer room exhibited more aggressive behavior than those in cooler rooms. Additionally, violent crimes, such as mass shootings and terrorist attacks, are more likely to occur in summer.
While this doesn’t mean that your employees will become aggressive or act inappropriately in the office during the summer, it’s helpful to remember that heat can affect some employees more than others.
Desire to go on a vacation
Summer is the most popular season for traveling, going to the beach, or simply enjoying the outdoors. Almost everyone has a desire to vacation in a particular place. This often affects employees’ concentration and their desire to work.
Strategies for managing the impact of high temperatures
While there is no magic wand to ensure employees experience heat calmly and pleasantly, there are some things companies can do to help employees feel more comfortable in the office.
Use of fans and portable cooling devices
Fans and portable cooling devices are the easiest way to make the office space more comfortable and pleasant for summer work. Introducing these devices in your office can improve air quality, remove carbon dioxide, lower the amount of pollutants, and provide fresh air.
This will improve the overall satisfaction in the office and allow employees to feel more comfortable during the high temperatures.
Providing water stations and coolers
Hydration is crucial for staying safe and comfortable during the summer. Providing water solutions and coolers in the office is essential. Ensure your employees always have access to fresh, clean water to keep them going and prevent serious health issues.
Educating employees on the importance of hydration
A short seminar or meeting on the importance of hydration during summer can help employees remember the dangers of higher temperatures on their health. With busy schedules, it’s easy to forget how vital water is. By informing and showing care for their well-being, you can help them stay healthy and hydrated.
Providing light and nutritious meals
Besides water, food is another crucial factor for your employees’ well-being. Encouraging lighter meal choices like salads can be beneficial. Providing healthy options such as chia bowls or nutrient-rich salads a few times a week can also support their health if feasible. This shows you care about their nutrition and overall wellness.
Adjusting work hours
Adjusting working hours can be difficult for some companies, but if feasible, consider allowing employees to work from home or in a hybrid mode on the hottest days. You can also allow them to leave earlier to finish tasks remotely or start shifts earlier to leave before standard hours end. Additionally, offering longer breaks can help employees cool down and refresh during the heat.
Checking in with employees about their comfort levels
Your employees are the best judges of how they feel during summer. While companies may have limited ways to support them, occasional check-ins can make a big difference. Asking employees if there’s anything you can do to help them feel better and more energized during work hours can yield creative and cost-effective ideas to improve their well-being. This shows you care about their comfort and productivity.
Summer Fridays
Summer Fridays are a popular practice among companies globally. During the months of July to September, when temperatures peak, companies often let employees leave work early. Many companies opt for half-day schedules, giving employees time to go home and spend more time with their families. In addition, remind your employees to take PTO and go on a vacation.
To Sum Up
Summertime can be challenging for workers due to the negative effects of high temperatures. Since work is a significant part of our daily lives, companies must introduce strategies to help employees function better during this season. This demonstrates care for their well-being and helps maintain employee productivity and satisfaction.